Change your event visibility settings - Computer (2025)

When you share your calendar, your events and calendar have the same visibility settings. You can change your visibility settings for certain events.

Change the visibility settings for an event

Important: After you share your calendar with others, you can update the visibility of an event. Learn how to share your calendar.

1. On your computer, go to Google Calendar.
2. In your calendar, open an event.
3. Click Edit event Default visibility.
4. Select a visibility setting:
   • Default visibility
   • Public
   • Private
5. Click Save.

Learn about event visibility settings

When you share your calendar with others, they can find different information about your events.

Understand event visibility in Calendar

• If you don’t share your calendar or make it public, your events:
  • Aren’t shared with others
  • Are only visible to you
• If you set your calendar to only show events as ”Free” or ”Busy” for everyone, event details can be visible to others to whom you assigned different visibility settings. To limit the visibility of individual events, set the event to “Private”.
• If you have a work or school account, your administrator controls event sharing settings for your organization, such as default event visibility.
• When you invite someone to an event, they can control how your event shows on their calendar.
  • If your event is set to “Default visibility” and your invitee has shared their calendar with others, those people can find the event details on the invitee’s calendar.
  • If your event is set to “Default visibility” and you book a meeting room or other resource, people with access to the resource’s calendar can also find the event details.
• Even if you set your event as private, some details might still be visible to others when you invite guests or book rooms. These details may include:
  • Event start time
  • Event end time
  • Event creator

Learn how calendar settings affect event visibility

Important: If your calendar is public, people can find all event details even if you change the visibility settings in the event details.

When you share your calendar with others, you can select how they find your events and if they can make changes to your events.

Related resources

• Manage your events from Gmail
• Share your calendar with someone